Choosing the perfect wedding venue is one of the most important decisions you’ll make during the wedding planning process. The venue you choose sets the tone and influences many of your other planning choices – from catering and décor to your guest capacity and day-of timeline.
Before you sign the contract and put down the deposit it is important to ask the right questions. Venues vary greatly in terms of what they offer, what is included, and what they allow. To help avoid surprises on your big day, we’ve created a checklist of 25 questions you should ask before booking.
The Ultimate Wedding Venue Checklist: 25 Must-Ask Questions Before You Book
Basics & Availability
Is our desired date available?
This might sound like an obvious question, but it should always be the first question you ask. Dates fill up quickly, especially during peak wedding season, but if you’re flexible make sure to ask about alternative dates.
How many guests can the venue hold?
Make sure your venue can comfortably fit your guest list. Overcrowding can ruin your guest’s experience and too large of a venue can make your wedding feel empty.
What are the venue’s rules for setup and takedown?
Some venues allow access a day early, some allow you to get in early morning the day of your event, and others just give you a few hours to set up. Be clear about timing so you can plan your set-up and clean-up accordingly.
Is there a backup plan in case of bad weather?
For outdoor weddings this is an essential question. Find out if what the alternative plan is and how that would look if the weather isn’t in your favor on your big day.
Is the venue yours for the day or will there be other events?
Privacy might be important to you. Make sure to ask if your wedding will be the only event that day or if other parties could be happening simultaneously.
Costs & Contracts
What is included in the cost?
Breakdown the quote to determine what is all included. Do they include the venue rental, tables, chairs, and lighting? Do they charge extra for sounds systems or colored table cloths?
What is the payment schedule?
Most venues will require a deposit to secure your date. Know when the payments are due.
What is the cancellation and/or postponement policy?
Life happens, so make sure to ask about your venue’s flexibility and fees in case your plans have to change.
Are there any hidden fees?
Make sure to ask about any additional fees that might occur such as: going over your allotted time, cleaning fees, service charges, etc.
Are you required to use preferred vendors or can you bring in your own?
Some venues will require that you use their in-house/preferred vendors which could impact your budget and options. Other venues will allow you to bring outside vendors into their space – make sure to ask what is allowed.
Amenities & What’s Included?
What’s included in the venue rental? Are chairs, tables, and linens included in the venue rental? Does your venue provide a sound system and how does parking work? It’s best to clarify this upfront.
Is there nearby lodging for guests?
If your venue is in a remote location, your guests will appreciate hotel options nearby or a shuttle service.
Are restrooms available & sufficient for your guest count?
This may seem minor, but not having adequate restroom facilities can be a real issue at larger weddings or outdoor venues.
Is there a bridal suite and groom’s room for getting ready?
Having a private, comfortable space for the wedding party to get ready is a big plus.
Is the venue accessible for guests with mobility needs?
Check for ramps, elevators, and wheelchair accessible restrooms.
Vendors & Catering Questions
Is there an on-site kitchen/dishwasher for caterers?
This is crucial for your catering team; no kitchen could mean additional rental or logistical challenges.
Can we do a tasting to try the food before choosing menu items?
Food is a main part of your guests’ experience, take advantage of the chance to try the food if they offer a tasting.
Are there any noise or music restriction?
Find out about curfews or requirements for live music or DJs.
Can we bring our own alcohol?
Some venues require you to provide your own alcohol and bartenders while others require you to purchase bar packages through them.
Are there enough outlets and adequate power for a band or DJ?
Ensure that the venue has enough electrical capacity for your entertainment setup.
Decor and Event Customization
What decorations are allowed?
Some venues have strict policies – no open flames, no command strips or tape on walls, etc. Make sure to get the do’s and don’ts before planning your décor.
When can we decorate the venue?
Timing matters on your big day. Will you be able to get into the venue to decorate the night before? Just a few hours before the ceremony?
Are there any décor items we can use or rent through the venue?
Venues can sometimes have things like centerpieces, colored napkins, table runners, or card boxes that you can use or rent.
Staffing & Day-of Coordination
Is there a venue coordinator for the day of my event?
A venue coordinator or a maitre’d is a helpful addition to oversee the logistics and make sure everything goes off without a hitch.
Who is the main point of contact?
You want your main point of contact at the venue to be organized and responsive, someone who you can count on leading up to and during the event.
Final Thoughts
Booking your St. Louis wedding venue is a huge milestone and often the first step in bringing your dream wedding to life. These questions will help you make an informed decision and help you feel more confident when signing the contract. Don’t be afraid to ask these questions – your wedding is worth the effort.
And just remember that a beautiful venue is great, but it’s the right venue – one that fits your style and budget – that makes your day truly magical.
Andre’s Banquet & Catering | St. Louis, MO
Looking for a venue that brings your floral vision to life? André’s Banquet & Catering offers stunning spaces in St. Louis perfect for any wedding aesthetic—floral-forward or minimalist chic.
At Andre’s, we have several amazing venues in addition to being a full-service catering company. Our packages typically include a full buffet meal, a 4-hour open bar, linen tablecloths, chair covers, centerpieces, personnel, as well as an onsite coordinator. We are a one-stop shop facility that can offer guidance in planning and organizing your day. Andre coordinates with several different vendors to make your planning process painless!
Contact us today for any questions or reservations.